Service scope
Our services include this website, AI-powered governance tools, content, and related communication channels (such as email updates).
Privacy
How we handle your data at Governly.pro.
Privacy Policy
Your data. Our responsibility.
This Privacy Policy explains what information we collect, how we use it, and the choices you have. It applies to visitors of our website and users of our AI ethics and governance tools.
i
This page is for general informational purposes and does not constitute legal advice.
You should review and adapt it to reflect your actual data practices.
Last updated: January 2025
1. Who we are
About Governly.pro
Governly.pro provides tools and resources to help individuals and organizations manage AI ethics and governance. References to “we”, “us”, or “our” in this policy refer to the operator of this website and related services.
Where we operate
Our services may be accessed globally, but they are primarily designed for online use. Some features or offerings may not be available in all regions.
Contact
You can contact us regarding this Privacy Policy or your data by using the contact details or support options listed on our main website.
2. Information we collect
What data we handle and why.
The information we collect depends on how you interact with Governly.pro — whether you're just browsing the site or actively using our tools.
We aim to collect only the data we reasonably need to provide and improve our services. Wherever possible, we avoid storing sensitive information and encourage you not to include unnecessary personal details in AI-related inputs.
Information you provide directly
This may include account details (such as your name, email address, and
authentication information), content you upload or enter (such as policy prompts,
descriptions of your organization, and AI usage details), and communication content
when you contact us for support.
Information collected automatically
When you visit our site or use our tools, we may collect log data such as IP address,
browser type, device identifiers, pages visited, and timestamps. We may also use
cookies or similar technologies to remember preferences and measure usage.
3. How we use your information
Using data to run and improve the service.
We use the information we collect for a limited set of purposes tied to delivering, securing, and improving our services.
1
To provide the service
We use your information to create and maintain your account, deliver AI-generated content (such as policy drafts and transparency reports), and ensure the core features of the platform function properly.
2
To communicate with you
We may send you service-related messages (for example, account notices, feature updates, or security alerts). With your consent where required, we may also send optional newsletters or product announcements.
3
To improve & protect our platform
We analyze usage patterns to understand how people interact with our tools, resolve issues, improve the user experience, and help keep the service secure (such as detecting abuse or suspicious activity).
4. AI-specific data practices
How your data interacts with AI features.
Because Governly.pro offers AI-powered features, certain inputs and outputs may be processed by third-party AI providers as part of delivering the service.
AI inputs
When you use AI features, we may send the text you provide (such as descriptions of your organization, existing policies, or prompts) to one or more AI providers to generate outputs.
- • We recommend avoiding unnecessary personal data in prompts.
- • You are responsible for ensuring that you have the right to use any data you submit.
AI outputs & logs
We may store AI-generated outputs and related logs (such as timestamps and metadata) to help you revisit previous work, audit usage, and improve the quality and safety of the service.
- • Outputs may be visible to authorized team members on your account.
- • Logs may be used for debugging and governance insights.
Third-party AI providers
We rely on reputable third-party AI providers to process AI-related requests. Where possible, we configure settings so that your data is not used to train publicly available models.
- • Providers are contractually limited in how they may use data.
- • See our AI Transparency Report for additional detail.
5. How we share information
When data leaves our direct control.
We do not sell your personal information. We may share it in limited circumstances, primarily to provide the service, comply with the law, or protect rights and safety.
Service providers
Vetted third parties
Infrastructure & tooling (hosting, AI, email, analytics)
We use third-party companies to help us operate the platform (such as hosting providers, AI processing services, email delivery tools, and analytics vendors). These providers may process personal data on our behalf under appropriate agreements.
- ✓ Access limited to what is necessary for their function
- ✓ Bound by confidentiality obligations
- ✓ Not allowed to use your data for their own unrelated purposes
Other sharing situations
We may also share information in specific scenarios such as:
Legal & safety
Compliance & enforcement
When required by law, legal process, or government request; or to protect our
rights, users, or the public from harm or illegal activities.
Business changes
Mergers or acquisitions
If we are involved in a merger, acquisition, or asset sale, user information may
be transferred as part of that transaction, subject to continued protection.
6. Data retention & security
How long we keep data and how we protect it.
We retain personal data only as long as reasonably necessary for the purposes described in this policy, unless a longer retention period is required or permitted by law.
No online service can guarantee perfect security, but we work to apply reasonable technical and organizational measures to protect the information we process, including encryption in transit and access controls for internal systems.
Retention
We may retain account and usage information for as long as you maintain an account and
for a reasonable period afterward (for example, for backup, dispute resolution, or
legal compliance). You can contact us if you have questions about specific retention
periods.
Security practices
We use measures such as encrypted connections (HTTPS), authentication controls, and
monitoring for unusual activity. However, no method of transmission or storage is 100%
secure, and you should use strong, unique passwords for any account.
7. Your choices & rights
Managing your data and preferences.
Depending on where you live and how you use our services, you may have certain rights regarding your personal data.
1
Access & updates
You may be able to access and update certain account information directly within the service. If you are unable to do so, you can contact us for assistance.
2
Email preferences
You can unsubscribe from non-essential email communications (such as newsletters) by using the unsubscribe link in those messages. We may still send service-critical messages where permitted.
3
Other requests
Subject to applicable law, you may have rights to request deletion, restriction, or portability of your data. To exercise these rights, please contact us with sufficient information to verify your identity and the nature of your request.
8. Cookies & analytics
How we use cookies and similar technologies.
We may use cookies or similar technologies to help our site and tools function, remember your preferences, and understand how people use the service.
Essential cookies
These are needed for the site to function correctly (for example, keeping you logged in
or remembering basic settings). You generally cannot opt out of these without impacting
core functionality.
Analytics & performance
We may use analytics tools to understand aggregate usage trends (for example, which
pages are visited most often). Where required, we will seek consent or provide
appropriate controls.
9. Changes to this policy
When and how we update this page.
We may update this Privacy Policy from time to time to reflect changes in our services, legal requirements, or data practices. When we do, we will update the “Last updated” date at the top of this page. In some cases, we may provide additional notice.
Questions about this Privacy Policy?
If you have questions, concerns, or requests relating to this Privacy Policy or our handling of your personal data, please reach out. We’d rather you ask than wonder.
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- ✓ Clear explanation of what we collect
- ✓ AI-specific data practices noted
- ✓ Data sharing & security summarized
- ✓ Rights, choices & contact included
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